https://brittandcatrett.com/2023/05/25/what-is-software/
As companies try to find more efficient ways of storing and sharing documents, it’s crucial to ensure that these processes consider security. Without it, sensitive information could be at risk of destruction or use that is not authorized. Secure document management streamlines the process for all parties and minimizes the risk of data being misplaced or misused.
Secure systems protect documents while they are in transit and at rest, making it impossible for cybercriminals accessing the files even if they gain access to the storage media containing the documents. It also requires users authenticate before they can access files. This reduces the pool of users with access to the files and the likelihood of data theft. In addition, cloud document management systems can be set up to automatically backup files and create a second copy of the file, making it easier to recover from the kind of catastrophic local failures that could be a problem for physical storage devices.
In addition, many of the professionals who develop document management software are able to develop solutions that include features that make it simple for companies to comply with regulations like HIPPA and Sarbanes-Oxley, which require strict levels of security. This can assist businesses in complying with regulatory agencies and in the case of medical practices or financial service companies can assure customers that their data is safe.
When evaluating the different document management tools that are available, make sure to look for these features. Also, ask the providers about the security capabilities of the solutions they offer. If you decide to use an option that relies on a third-party data center in order to store your backup copies make sure you inquire about data sovereignty and how these redundancies are designed to protect your files from disasters in case of an attack or natural catastrophe.